2021 Guidelines and Application
RAAC’S Mitchell Arts Fund awards grants in support of the arts in Rappahannock County, VA. We give grants to emerging and established local artists of all ages, arts organizations, art programs within community-based organizations, collaborative projects. We especially encourage programs with a community focus, and those that are aimed at children.
2021 Application available here now.
Areas of Giving
- Grants are made in the visual arts, music, writing, theater, dance, and media/film/video, as well as projects combining more than one type of media.
- Grants are awarded to artists who reside in Rappahannock County and to non-resident artists and organizations involved in projects in the county. Past grants generally range from $100 to $7,000 and have provided support for individual artists, school programs, community performances and continuing education. You can find a complete list of past grantees and their projects here.
- The Fund does not support political or religious activities.
- We do not give grants to projects that have been already completed, or will take place before June 2021.
- We consider marketing and promotion to be lower priority for funding. However we are open to funding website development to support an artist’s ability to sell their work.
- The Mitchell Arts Fund Committee, consisting of RAAC Board and community members, reviews grant applications once a year in the spring.
- We receive many more applications than we can award. Our review process is careful, deliberative and confidential, but please be aware that not all proposals will be funded, and some may be partially funded.
- No member of the RAAC Board or Mitchell Fund committee, or members of their immediate family or household, may benefit financially from a Mitchell Fund grant. RAAC’s definition of immediate family includes parents, spouses/partners, children and siblings, or any other individual living in the same household.
- Members of RAAC’s Mitchell Fund committee and RAAC Board recuse themselves from review of any grant if they identify any conflict of interest with the applicant or project.
- Grant recommendations made by the Mitchell Arts Fund committee are submitted to the RAAC Board for review and approval.
- Deadline for applications is March 15, 2021.
- All grant applicants will be notified of RAAC’s decision by email in early May.
- Grantees must return their signed grant agreement by May 15.
- Grant checks will be presented at a special event in June.
- Awards will be published in the Rappahannock News, in RAAC’s newsletter, and on RAAC’s website in June.
- Quality of work
- Impact on the community
- Benefit to artist’s or organization’s development
How To Apply
- 2021 Application is available here.
- Please review these application guidelines carefully and provide all required information on the application form, plus all supporting materials. Incomplete applications will not be considered for review.
- All applications must be submitted digitally. While our strong preference is for typed applications, we will accept handwritten ones that are completely legible and have been scanned and sent by email attachment as pdfs. Rappahannock Public Library’s computers are available during regular library hours; staff and volunteers are available for limited assistance to applicants. Call the library at 675-3780.
- Work samples and all supporting materials should be in compressed format — JPEG for images and MP3 for audio —and identified with applicant’s name.
- Emailed applications must be received by midnight on March 15, 2021.
- Current or past Mitchell Fund grantees must have their final (or interim) reports on file before applying for a new grant.
- Occasionally the RAAC Board and Mitchell Arts Fund committee may consider out-of-cycle grant requests to respond to unique, time-sensitive opportunities, as well as to initiate special projects.
- It is expected that projects will be completed in one year from date of grant. Projects requiring multi-year funding must submit new applications for subsequent years.
- Each grantee will be assigned a liaison from the Committee or RAAC Board who will be their point-of-contact for the grant year. Any questions or changes in a project should be addressed to the grantee’s liaison who will consult with the committee for a response.
- Once a grant is awarded, any substantial changes must be approved by the Committee before proceeding with the funded project.
- Grantees must credit RAAC’s Mitchell Arts Fund support in all written materials (programs, articles, etc.) and public announcements about their project, i.e. “This program was made possible by a grant from RAAC’s Mitchell Arts Fund”.
- Grantees must submit a report in January of 2022. If they have already completed their project by that time, this will be a final report. If the project isn’t complete, they should file a progress report. In any case, final reports will be due at the completion of the grant’s project.
- At the end of the project, grantees must submit a Final report summarizing the project: how the grant money was spent, what was accomplished, what was learned, and how the grantee and the community benefited. Please submit photographs, programs, and other relevant materials for possible use by RAAC in our newsletter or website.
Tips for writing a strong proposal
- Before starting the application process, read our guidelines and website information very carefully. Also have a look at past grantees for the kinds of projects that have been funded.
- In your application, be sure to tell us your story and the impact you are hoping for in a concise, compelling way. We want to hear why this is important and exciting to you. If your project is aimed at community benefit, describe what you hope to achieve.
- If your project contains multiple independent components, please prioritize those parts and provide a separate budget for each. We may not be able to provide full funding for your project, so it’s important to tell us your priorities.
- Make your budget clear. Simple is fine. But include details of both expenses and potential income. Think about all elements that your project will need to succeed, including price quotes for significant components. This adds specificity and helps us evaluate your project.
- COVID-19 guidelines for public gatherings are a moving target. We have no idea what 2021 will bring. Please go ahead and apply, but if your project includes public gatherings (classes, workshops, events, and the like), please be mindful that RAAC has a green light policy as follows: The RAAC Board will follow Virginia guidelines for when events and programs can be held safely. In the case of ambiguous guidance, the RAAC Board will be the final arbiter for release of the money so that we are not sending funds to activities we deem unsafe.
- If a unique and/or time-sensitive project arises outside our regular grants cycle, RAAC will consider out-of-cycle grant requests and special initiatives .
- If you still have questions, please email us at firstname.lastname@example.org.